To open the screen AP INVOICE click financial accounting èè Transactions èè"Bank Transfer" from the menu bar.
Logic of Screen: By default the Screen is on Edit mode.
To Add BANK TRANSFER Detail
Click on the Icon or Press Ctrl+ N to enter in New mode. The Labels marked in Red are mandatory. Fill in the necessary Information and click on save icon or Ctrl + S to save the information.
To Modify BANK TRASFER Detail
Click on the Icon or Press Ctrl+ O to enter in Edit mode. The Labels marked in Red are mandatory. Modify the necessary Information and click on save icon or Ctrl + S to save the information.
To Delete BANK TRANSFER Detail
Click on the Icon or Press Ctrl+ D to Delete the Information.
Note:
1 System will delete the data only if there are no transactions associated with these data.
2. Link is provided on the entire Dropdown List box with which you can Add or Modify the existing records.
Purpose
This screen is used to enter Bank voucher details. The voucher can be either payment or payment.
The various columns in the screen are in order:
Doc No |
To enter/Select the Voucher No. This no is auto generated serial number. |
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Currency |
To enter the base currency for the transaction |
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Rate |
To display the exchange rate for currency selected upto date |
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Doc Date |
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Cheque No. |
To enter the cheque number |
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Cheque date |
To enter the cheque date |
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Bkg. Date |
Booking date of the voucher to be entered |
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Due date |
Due date of voucher to be entered |
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Bank A/c |
Display the Bank Account into which the Debit/Credit is being made. (Only those accounts from Ledger Accounts master will be populated whose Ledger type specified as bank. The account code can be selected from the Popup Screen. The name of the account will be displayed in Account Name. Bank A/c specified in the setup screen) |
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Reference |
To enter the reference for the transaction |
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Narration |
To enter short description of the voucher |
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Total amount |
Displays the total value of the voucher |
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Trans ID |
Displays the transfer id number |
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Status |
Display the status of the voucher. The different statuses are
(User can modify this voucher only when voucher status is pending) |
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Balances |
Displays the current Balances of the selected Accounts |
Details under Grid are mentioned below:
Sr# |
Auto generated serial number |
Division |
To enter / select the division of login location |
Department |
To enter / select the department of login location |
Main A/c |
This is the General Ledger account. It can be specified by entering the account code, or by selecting the code using the search button provided within the field |
Sub A/c |
If the selected account code is a control a/c, then a subsidiary account has to be specified here . (If the selected account is a control account, then this field is mandatory.) |
Narration |
Short description of the voucher if any |
FC Amount |
Display the amount in the Foreign Currency |
Debit Amount |
Displays the total Receipt amount for the voucher |
Credit Amount |
Displays the total payment amount of the voucher |
Bank Transfer
| | Bank deposit/withdrawals details, which are being made to the bank. It is a common transfer voucher for both payments and payments The deposits may be by cash, cheques. If it is a payment voucher then the amount received through cheque or cash will be credited in the sundry debtors’ a/c and the balance of the debtors will be knockoff. |
| | Bank Account into which the deposit is being made. |
(Only those accounts from Ledger Accounts master will be populated who’s Ledger type has specified as bank. The account code can be selected from the Popup Screen. The name of the account will be displayed in Account Name. Bank A/c specified in the setup screen)
| | If selected transaction type is cash then cheque details are not allowed. |
Functionality:
Ø The Tab key can be used to navigate from the current column to the next in order.
| Ø | The Add button can be used to add details under grid. |
| Ø | The Delete button can be used for deleting details under grid. |
The Save button can be used for Saving the entire invoice.
While in the pending status, to cancel the Note, click the button Cancel. No changes can be made to the Issue Note once it is cancelled.
While in the pending status, to approve it click Approve button.
| Ø | An approved Issue Note cannot be cancelled. |
| Ø | . The Underline hyperlinked labels are used to Add/Modify/Delete respective masters. |
| Ø | The Exit button can be used to exit from current screen /form. |
| Ø | Screen has two modes |
| v | Edit Mode-: In this mode user can type key value to retrieve the record. |
| v | New Mode-: In this mode user can make new entry. |
List View for Bank Transfer
To open the screen LISTVIEW OF BANK TRANSFER, click the List View èè Accounts èè "Main Account" from the menu bar.
Main Account List View has Drilldown capability.
List View will enable you to view all the data of Bank Transfer with which you can Search, Filter and export the data in XML, EXCEL, WORD, PDF, HTML, ETC. You can also Edit details of Bank Master by ‘Double Clicking’ on desired data.