To open the screen Cash/Bank PAYMENT VOUCHER click Transactions èè financial Accounting èè
"Payment Voucher" from the menu bar. 
Logic of Screen: By default the Screen is on Edit mode.
To Add PAYMENT VOUCHER Detail
Click on the Icon or Press Ctrl+ N to enter in New mode. The Labels marked in Red are mandatory. Fill in the necessary Information and click on save icon or Ctrl + S to save the information.
To Modify PAYMENT VOUCHER Detail
Click on the Icon or Press Ctrl+ O to enter in Edit mode. The Labels marked in Red are mandatory. Modify the necessary Information and click on save icon or Ctrl + S to save the information.
To Delete PAYMENT VOUCHER Detail
Click on the Icon or Press Ctrl+ D to Delete the Information.
Note:
1 System will delete the data only if there are no transactions associated with these data.
2. Link is provided on the entire Dropdown List box with which you can Add or Modify the existing records
Purpose
The company uses these vouchers to enter the details of the petty cash expenses incurred
The various columns in the screen are in order:
Payment Type |
Display the Type of Receipt Cash Cheque Credit Card |
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Currency |
To enter/select the base currency from the search window |
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Rate |
To display the exchange rate of the currency selected |
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Doc No |
To enter/Select the Voucher No. This no is auto generated serial number. The first three characters are the location code, the next two characters represent the year and the last five characters will be running serial number. |
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Cash A/c |
Display the cash collection Account which has Debit or Credit Transaction (Only those accounts whose Ledger type is specified as Cash will be populated in the combo box. The account code can be selected from the Popup Screen.) |
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Date |
To enter the date of the payment voucher issued. |
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Reference |
Reference if any |
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Type |
Displays the Payment type |
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Booking Date |
Display the Date of the Bank Voucher No |
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Narration |
To enter the name on whom the payment voucher has been drawn. |
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Ref Doc No |
Reference document number |
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Ref Doc Date |
Reference document date |
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Cheque No |
Cheque number if payment type is cheque |
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Cheque Date |
Cheque date if payment type is cheque |
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Bank |
Bank name |
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Status |
The status of the voucher will be displayed here. The different statuses are
4. Cancelled (User can modify the voucher only If the voucher status is "Pending") |
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Total Amount |
Displays the total amount |
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Balances |
Displays the current balances of the selected accounts |
Grid Details:
No |
Auto generated Sr.No. |
Division |
To enter / select the division of login location |
Department |
To enter / select the department of login location |
Main A/c |
This is the General Ledger account. It can be specified by entering the account code, or by selecting the code using the search button provided within the field |
Sub A/c |
If the selected account code is a control a/c, then a subsidiary account has to be specified here . (If the selected account is a control account, then this field is mandatory.) |
Narration |
To enter/display the Voucher description |
FC Amount |
Display the amount in the Foreign Currency |
LC Amount |
Display the equivalent amount in the Local Currency (FC Converted into LC) |
GRN invoice |
Goods payment note invoice |
PDC |
Post dated cheque. |
Bank deposit details, which are being made to the bank. The deposits may be by cash, cheques. The bank account is debited with the total deposited amount, and the creditor account is credited.
Bank Account into which the deposit is being made.
(Only those accounts from Ledger Accounts master will be populated whose Ledger type specified as bank. The account code can be selected from the Popup Screen. The name of the account will be displayed in Account Name. Bank A/c specified in the setup screen)
If selected transaction type is cash then cheque details are not allowed.
Functionality:
Ø The Tab key can be used to navigate from the current column to the next in order.
| Ø | The Add button can be used to add details under grid. |
| Ø | The Delete button can be used for deleting details under grid. |
The Save button can be used for Saving the entire payment voucher.
While in the pending status, to cancel the Payment Voucher, click the button Cancel. No changes can be made to the payment voucher once it is cancelled.
While in the pending status, to approve it click Approve button.
| Ø | An approved Issue Note cannot be cancelled. |
| Ø | . The Underline hyperlinked labels are used to Add/Modify/Delete respective masters. |
| Ø | The Exit button can be used to exit from current screen /form. |
| Ø | Screen has two modes |
| v | Edit Mode-: In this mode user can type key value to retrieve the record. |
| v | New Mode-: In this mode user can make new entry. |
List View for Payment Voucher
To open the screen LISTVIEW OF AP INVOICE, click the List View èè Accounts èèPayment Voucher from the menu bar.
List View will enable you to view all the data of Payment Voucher with which you can Search, Filter and export the data in XML, EXCEL, WORD, PDF, HTML, ETC. You can also Edit details of Payment Voucher by ‘Double Clicking’ on desired data.