To open the screen GOODS RECEIPT click Transactions èè Purchase èè "Goods Receipt" from the menu bar.
Logic of Screen: By default the Screen is on Edit mode.
To Add GOODS RECEIPT NOTE Detail
Click on the Icon or Press Ctrl+ N to enter in New mode. The Labels marked in Red are mandatory. Fill in the necessary Information and click on save icon or Ctrl + S to save the information.
To Modify GOODS RECEIPT NOTE Detail
Click on the Icon or Press Ctrl+ O to enter in Edit mode. The Labels marked in Red are mandatory. Modify the necessary Information and click on save icon or Ctrl + S to save the information.
To Delete GOODS RECEIPT NOTE Detail
Click on the Icon or Press Ctrl+ D to Delete the Information.
Note:
1 System will delete the data only if there are no transactions associated with these data.
2. Link is provided on the entire Dropdown List box with which you can Add or Modify the existing records
The various fields in the screen are described below:
Doc No. |
Auto-generated unique key which identifies the Doc no. This is followed by an auto-generated serial number. |
|
Source ID |
To retrieve information on basis of sales quotation |
|
Date |
Doc date. By default this is the current date. |
|
Location |
Company location(warehouse) |
|
Supplier |
Supplier code |
|
Status |
Status of the Doc. This can be ‘PENDING’, ‘CONFIRMED’, ‘CANCELLED’ or ‘POSTED’. By default this is ‘PENDING’. |
|
Purchase Type |
Type of purchase. can be Local or Imported |
|
Currency |
To select transaction currency |
|
Rate |
Currency rate |
|
Inv Ref |
Invoice number of the creditor. |
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Invoice Date |
Invoice date. |
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Amount |
Invoice amount. This must be greater than or equal to zero. |
|
Shipment Ref |
Reference no of shipment |
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Tax Type |
Item wise or invoice wise tax. |
|
Costing sheet |
To calculate cost of item while importing |
|
Remarks |
To enter remarks |
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Landed Factor |
Percentage of cost incurred while importing to be added per item |
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Retrieving button is to retrieve the details from purchase order or shipment. |
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The various fields in the grid are described below:
No. |
Auto-generated serial number. |
Barcode |
EN -13 digit barcode number |
Item ID. |
Item numbers to be entered. Only items supplied by the creditor as recorded in item vendor detail can be entered. |
Item Description |
Description of the selected item. |
Ref. No. |
Reference number of the selected item. |
Loc. bin |
Section inside company location(warehouse) |
BatchID |
Item size or item lot(manufacturing and expiry date |
UOM |
Unit of measurement |
Quantity |
Quantity according to the invoice. This must be greater than or equal to zero. If the GRV is based on FPO, the default is the ordered quantity. |
Rate |
Rate at which the item is being bought. This must be greater than or equal to zero. If the GRV is based on FPO, the default is the Purchase Rate of the item in the FPO. |
Amount |
Total cost for the item. This is equal to (Act. Qty * Rate). |
Disc% |
Discount percent to be calculated |
Disc amt |
Calculated discount amount |
Purchase log |
Purchase history for the respective supplier |
To the field "Purchase Type" option is given withier this transaction is local purchase or foreign purchase on selecting the given option the GRN will respond as local or foreign purchase. GRN is common for both foreign & local purchase.
Functionality:
Ø The Tab key can be used to navigate from the current column to the next in order.
| Ø | The Add button can be used to add details under grid. |
| Ø | The Delete button can be used for deleting details under grid. |
The Save button can be used for Saving the entire note.
While in the pending status, to cancel the Note, click the button Cancel. No changes can be made to the Note once it is cancelled.
While in the pending status, to approve it click Approve button.
| Ø | An approved Issue Note cannot be cancelled. |
| Ø | . The Underline hyperlinked labels are used to Add/Modify/Delete respective masters. |
| Ø | The Exit button can be used to exit from current screen /form. |
| Ø | Screen has two modes |
| v | Edit Mode-: In this mode user can type key value to retrieve the record. |
| v | New Mode-: In this mode user can make new entry. |
Creating purchase invoice with costing
1) Create invoice as per the supplier invoice received
2) Make costing sheet of above invoice and add cost of purchase in local base currency
3) Calculate the apportionment cost by clicking on calculate button
4) Approve costing sheet
5) Assign this costing to purchase invoice
6) Approve purchase invoice
7) By approving purchase invoice following account are affected
Ø the party ledger with the invoice total amount is increase
| Ø | the item average is updated with item cost and purchase expenses as entered in costing sheet |
| Ø | a sub account is created under 'Goods in Transit(Control Account)' with costing sheet no as subaccountid |
| Ø | all expenses in costing sheet are direct expenses so it will be added to cost |
and pay off this expense by rasing expense invoice (AP invoice) with supplier and goods in transit subaccount and after that make payment voucher with cash/bank and expense supplier
List View for Goods Receipt Note
To open the screen LISTVIEW OF GOODS RECEIPT, click the List View èè Purchase èèGRN Costing from the menu bar.
List View will enable you to view all the data of Goods Receipt Note with which you can Search, Filter and export the data in XML, EXCEL, WORD, PDF, HTML, ETC. You can also Edit details of Goods Receipt Note by ‘Double Clicking’ on desired data.