To open the screen Journal Voucher click Transactions èè Financial Accounting èè "Journal Voucher" from the menu bar.
Logic of Screen: By default the Screen is on Edit mode.
To Add JOURNAL VOUCHER Detail
Click on the Icon or Press Ctrl+ N to enter in New mode. The Labels marked in Red are mandatory. Fill in the necessary Information and click on save icon or Ctrl + S to save the information.
To Modify JOOURNAL VOUCHER Detail
Click on the Icon or Press Ctrl+ O to enter in Edit mode. The Labels marked in Red are mandatory. Modify the necessary Information and click on save icon or Ctrl + S to save the information.
To Delete JOURNAL VOUCHER Detail
Click on the Icon or Press Ctrl+ D to Delete the Information.
Note:
1 System will delete the data only if there are no transactions associated with these data.
2. Link is provided on the entire Dropdown List box with which you can Add or Modify the existing records
The various columns in the screen are in order:
Document No |
To enter/Select the Voucher No. This no is auto generated serial number. |
Currency |
To enter the base currency for the transaction |
Rate |
Currency rate |
Narration |
Narration |
Date |
Date for voucher |
Status |
Status of voucher |
Reference |
To enter the reference for the transaction |
Total amount |
Total amount |
Details under Grid are mentioned below:
Sr# |
Auto generated serial number |
Division |
To enter / select the division of login location |
Department |
To enter / select the department of login location |
Main A/c |
This is the General Ledger account. It can be specified by entering the account code, or by selecting the code using the search button provided within the field |
Sub A/c |
If the selected account code is a control a/c, then a subsidiary account has to be specified here . (If the selected account is a control account, then this field is mandatory.) |
Narration |
Short description of the voucher if any |
Dr/Cr |
Whether voucher is credit or debit voucher |
FC Amount |
Display the amount in the Foreign Currency |
Dr Amount |
Displays the total debit amount for the voucher |
Cr Amount |
Displays the total credit amount of the voucher |
Functionality:
Ø The Tab key can be used to navigate from the current column to the next in order.
| Ø | The Add button can be used to add details under grid. |
| Ø | The Delete button can be used for deleting details under grid. |
The Save button can be used for Saving the entire journal voucher.
| Ø | The Underline hyperlinked labels are used to Add/Modify/Delete respective masters. |
| Ø | The Exit button can be used to exit from current screen /form. |
| Ø | Screen has two modes |
| v | Edit Mode-: In this mode user can type key value to retrieve the record. |
| v | New Mode-: In this mode user can make new entry. |
List View for Journal Voucher
To open the screen LISTVIEW OF JOURNAL VOUCHER, click the List View èè Accounts èèJournal Voucher from the menu bar.
List View will enable you to view all the data of Journal Voucher with which you can Search, Filter and export the data in XML, EXCEL, WORD, PDF, HTML, ETC. You can also Edit details of Journal Voucher by ‘Double Clicking’ on desired data.