MAIN ACCOUNT (Ledger A/c)
To open the screen Main Account, click Maintain èè Financial Accounting èè "Main account" from the menu bar.
Logic of Screen: By default the Screen is on Edit mode.
To Add MAIN ACCOUNT Detail
Click on the Icon or Press Ctrl+ N to enter in New mode. The Labels marked in Red are mandatory. Fill in the necessary Information and click on save icon or Ctrl + S to save the information.
To Modify MAIN ACCOUNT Detail
Click on the Icon or Press Ctrl+ O to enter in Edit mode. The Labels marked in Red are mandatory. Modify the necessary Information and click on save icon or Ctrl + S to save the information.
To Delete MAIN ACCOUNT Detail
Click on the Icon or Press Ctrl+ D to Delete the Information.
Note:
1 System will delete the data only if there are no transactions associated with these data.
2. Link is provided on the entire Dropdown List box with which you can Add or Modify the existing records
Purpose
To define the accounts where the actual postings take place.
This screen is to enter and view Ledger Account Details.
The various columns in the screen are in order:
The various fields in the grid in the List tab are described below -:
Group ID |
Select/Displays the A/c Code from search screen (Updating is not allowed if previously Ledger account is defined as Control account and it has child in subsidiary account Master) |
Full Name |
Display the Account Name. |
Annexure |
Annexure to be used in balance sheet |
Parent group |
Parent group id |
TypeID |
Select/Displays the Group Code to which Account Code belongs (Exists in Group Master and allows only those Group Codes that match the ledger type of Account. e.g. When the ledger account selected has cash as Ledger Type then populate only those groups whose postings are defined as Assets Posting type defined, as ASSETS will populate for following Ledger Types. Cash Bank Petty cash Trade Debtors Other debtors
Posting type defined, as LIABLITIES will populate for following Ledger Types. Trade creditors Others creditors
Populate All Groups Others GIT Vehicle Employee |
Search By |
To search through 1.Main Account 2.Group Account |
Main account |
Main account id |
Full name |
Full name of main account |
Short Name |
Short name of main account |
Altgroup id |
Alternate group id |
Control |
Control account if exist |
Type id |
Type id |
An Individual account is affected by transactions, which increase or decrease its balance.
Select the group code to define the group under which the current account belongs to. For example, various cash accounts can be grouped under an account called Cash on Hand. Note that you cannot make transactions against a group account.
If an account is specified as control account, this means that subsidiary accounts exist under this. The system automatically creates subsidiaries for Customer, Creditors, Employees, GIT and Vehicles so that the user need not duplicate this information.
If a control account is specified in a transaction, a subsidiary must necessarily be specified to complete the transaction.
Functionality:
Ø The Tab key can be used to navigate from the current column to the next in order.
| Ø | The Add button can be used to add details under grid. |
| Ø | The Delete button can be used for deleting details under grid. |
The Save button can be used for Saving the entire Main Account.
| Ø | The Underline hyperlinked labels are used to Add/Modify/Delete respective masters. |
| Ø | The Exit button can be used to exit from current screen /form. |
| Ø | Screen has two modes |
| v | Edit Mode-: In this mode user can type key value to retrieve the record. |
| v | New Mode-: In this mode user can make new entry. |
List View for Main Account
To open the screen LISTVIEW OF MAIN ACCOUNT, click the List View èè Accounts èèMain Account from the menu bar.
Main Account has Drilldown Capability.
List View will enable you to view all the data of Main Account with which you can Search, Filter and export the data in XML, EXCEL, WORD, PDF, HTML, ETC. You can also Edit details of Main Account by ‘Double Clicking’ on desired data.